The Covey Time Management Grid is an effective method of organizing your priorities. As you can see from the grid below, there are four quadrants organized by urgency and importance.
QUADRANT I is for the immediate and important deadlines.
QUADRANT II is for long-term strategizing and development.
QUADRANT III is for time pressured distractions. They are not really important, but someone wants it now.
QUADRANT IV is for those activities that yield little is any value. These are activities that are often used for taking a break from time pressured and important activities.
The first and most obvious use of the grid is take your current ‘to-do’ list and sort all the activities into the appropriate grid. Then, assess the amount of time you
have to accomplish the lists and, if necessary, reallocate activities.
The second is to make six copies of the grid and use one grid for each day of the week, listing all activities and time spent. At the end of the week, combine the five individual day data onto one summary grid (number six) and calculate the percent of time in each grid. Then evaluate how well your time is spent and whether your work load needs to be reorganized.